Terms and conditions

HALF CHANNEL SOLO SWIM TERMS AND CONDITIONS

DEFINITIONS CLAUSE:

FOR THE PURPOSES OF THIS CONTRACT, THE FOLLOWING DEFINITIONS SHALL APPLY:

 

“CHLOË MCCARDEL” – CHARTER COMPANY OWNER AND OWNER / OPERATOR OF THE BUSINESS BELOW AND THE CHANNEL QUEEN VESSEL. CHLOË ALSO RUNS SWIM CAMPS AND OTHER SWIM EVENTS IN THE UK.

“INTERNATIONAL EVENTS, CHARTERS AND CONSULTING LIMITED” - COMPANY NAME OF CHLOË MCCARDEL’S UK BUSINESS. FROM HEREON IN IT IS REFERRED TO AS ‘IECCL’.

“CHARTER” – THE BOOKING INCLUDES THE HIRE OF THE VESSEL AND CREW FOR THE PERIOD OF TIME FROM WHEN ME, MY TANDEM SWIMMER (IF APPLICABLE), AND ANY GUESTS ARE PICKED UP FROM THE DOCK AT DOVER MARINA AND THEN RETURNED TO THE DOCK. THIS TIME FRAME INCLUDES THE SOLO SWIM ITSELF.


“SKIPPER” – THE PERSON IN CHARGE OF THE SAFETY OF THE VESSELS AND PERSONS ON BOARD AND WHO IS IN CHARGE OF THE NAVIGATION.


“CREW’ – THOSE ON BOARD WHO SUPPORT THE SKIPPER TO RUN THESE VESSEL. THIS MAY ALSO INCLUDE RUNNING THE “TENDER”.


“ROY BEAL” – THE SKIPPER FOR THE CHANNEL QUEEN VESSEL.

“CHANNEL QUEEN” – CHARTER VESSEL WHICH CHLOË MCCARDEL IS PREPARING FOR THE 2024 SWIM SEASON AND WHICH WILL BE USED FOR FUTURE SWIM SEASONS. THIS VESSEL WILL BE USED FOR ALL TYPES OF SWIM EVENTS. THIS IS ALSO REFERRED TO AS THE “ESCORT VESSEL” IN THIS DOCUMENT.

“ROYAL CHARLOTTE” – CHARTER VESSEL OWNED BY MATT COKER FROM COKER SEAFISHING. THIS VESSEL IS SKIPPERED BY HIS DAD, MIKE COKER, A COMMERCIAL SKIPPER. THIS VESSEL IS USED FOR “HALF CHANNEL SWIM” CHARTERS, ORGANISED BY CHLOË IN THE DOVER STRAITS AREA OF THE ENGLISH CHANNEL. MORE INFORMATION ABOUT THE VESSEL AND SKIPPER CAN BE FOUND HERE. THIS IS ALSO REFERRED TO AS THE “ESCORT VESSEL” IN THIS DOCUMENT.

“TENDER” – THIS IS A SMALL INFLATABLE BOAT USED AS A SAFETY BOAT TO ESCORT SWIMMERS TO SHORE, WHEN NOT IN USE IT IS STORED ON OR ATTACHED TO IT’S MOTHER VESSEL THE ROYAL CHARLOTTE OR CHANNEL QUEEN.

“HALF ENGLISH CHANNEL SWIMS INFO PACK 2024 – 2026.” – AN IMPORTANT DOCUMENT WHICH PROVIDES MORE DETAILS ABOUT HOW HALF CHANNEL SWIMS OPERATE. FROM NOW ON IT WILL BE REFERRED TO AS THE “INFO PACK”.


“POSITION AVAILABLE” – MY SOLO SWIM POSITION IN THE QUEUE SYSTEM FOR A PERIOD, WHICH IS MY BOOKING “WINDOW”. E.G. IF MY SOLO IS POSITION NUMBER ONE, THEN I AM FIRST TO BE OFFERED A CHANCE TO SWIM IN MY ALLOCATED WINDOW. FOR MORE INFORMATION ON THIS TOPICS PLEASE REFER TO THE “INFO PACK”.

“WINDOW” - THE ENTIRE PERIOD WHICH MY SOLO SWIM IS BOOKED FOR. E.G. IF I HAVE A POSITION TWO ON A 7-DAY WINDOW BOOKED BETWEEN JULY 1 – 7TH, 2025, BOOKED THEN I WILL BE THE SECOND BOOKING WHICH IS OFFERED A CHANCE TO SWIM ON THIS WINDOW.


“WEATHERED OUT” - THERE IS NO SUITABLE WEATHER AND/OR SEA STATE FOR A SAFE SOLO SWIM AS DECIDED BY THE SKIPPER BEFORE THE SOLO SWIM START. THEN HALF CHANNEL SOLO SWIM WILL BE OFFERED TO US, LATER IN THE SWIM SEASON IN WHICH I BOOKED.

“GUESTS” - NON-SWIMMERS WHO ARE INVITED BY MYSELF, AND IF APPLICABLE BY THE OTHER TANDEM SWIMMER, TO COME ABOARD THE ESCORT VESSEL.


“SOLO SWIM” - THE BOOKED HALF CHANNEL SWIM ATTEMPT, FROM THE MIDDLE OF THE CHANNEL BACK TO ENGLAND.


“TANDEM SWIMMER” - TWO OR MORE SWIMMERS WHO SWIM NEXT TO EACH OTHER DURING THEIR SOLO SWIM ATTEMPTS, AS PART OF THE SAME BOOKING.

MY PAYMENT IS FOR:

 

SOLO SWIM
BOOKING AND PROVISION OF SKIPPERING, CREW, TENDER AND ESCORT VESSEL AS ORGANISED BY CHLOË MCCARDEL FOR A SOLO SWIM ATTEMPT OF A HALF ENGLISH CHANNEL CROSSING. MY FEE ALLOWS FOR ESCORT / RETURN PASSAGE TO AND FROM DOVER MARINA, FOR MYSELF, AND ANY GUESTS, WHERE WE WILL BE PICKED UP, AND RETURNED TO AFTER THE SOLO HAS CONCLUDED. 


IF I AM BOOKED WITH THE CHANNEL QUEEN, I UNDERSTAND THAT MY FEE ALSO INCLUDES USE OF THE GALLEY (KITCHEN ON THE BOAT) WHEN THE SKIPPER DEEMS IT SAFE AND SUITABLE. I UNDERSTAND THAT THE ROYAL CHARLOTTE HAS NO COOKING FACILITIES.

TEA, COFFEE, MILK, OATMILK AND DRINKING WATER WILL BE PROVIDED. INCLUDES FINISHER CERTIFICATE (IF APPLICABLE), ALL COPIES OF PHOTOS WHICH THE CREW HAVE TAKEN WHICH INCLUDE ANY SWIMMER / VISITOR, GPS TRACKING OF MY SOLO SWIM LIVE AND A LINK TO SHARE WITH FRIENDS AND FAMILY, OFFICIAL SWIM MERCHANDISE AND A CERTIFICATE.

COACHING AND CAMP – BEFORE THE SOLO SWIM
MY FEES ALSO INCLUDE ATTENDANCE AT UP TO TWO DAYS OF A SWIM CAMP IN DORSET, ORGANISED BY CHLOË MCCARDEL, IN THE YEAR OF MY BOOKED SWIM. I CAN FIND MORE DETAILS ABOUT CAMPS HERE.




FURTHER, I UNDERSTAND:


MY SOLO BOOKING POSITION, WINDOW 

 

  1. THIS IS THE OFFER OF A SWIM ATTEMPT POSITION TO SWIM A HALF ENGLISH CHANNEL SOLO SWIM; WITH CHLOË MCCARDEL AND THE VESSEL THAT SHE HAS ORGANISED. I CONFIRM THAT THE VESSEL, POSITION AND WINDOW IS THE ONE WHICH CHLOË HAS CONFIRMED WITH ME VIA EMAIL.
  2. I AM BOOKING A NON-STOP SOLO FROM THE ‘MIDDLE OF THE ENGLISH CHANNEL’, WHICH IS A POINT CHOSEN BY THE SKIPPER AND WHICH IS APPROX. 400M ON THE ENGLISH SIDE OF THE TRAFFIC SEPARATION SCHEME (TSS) LINE. I UNDERSTAND THAT I WILL BE SWIMMING THROUGH THE SOUTH WEST SHIPPING LANE WITHIN ENGLISH WATERS.
  3. AND HAVE READ, UNDERSTOOD AND AGREE TO ALL THE REQUIRMENTS AS SET OUT IN THE ‘INFO PACK.’ I HAVE DOWNLOADED A COPY OF THIS BOOKLET AND WILL RETAIN A COPY. THIS INFO PACK IS PART OF THIS CONTRACT. 

 

  1. I HAVE CHOSE EITHER AN “ASSISTED” OR AN “UNASSISTED” SWIM TYPE AS WHICH IS DESCRIBED BY THE MARATHON SWIMMERS FEDERATION (MSF). MORE DETAILS CAN BE FOUND IN THE ‘HALF ENGLISH CHANNEL SWIMS INFO PACK 2024 – 2026.’ I WILL CLARIFY MY CHOICE BY APRIL 1ST, THE YEAR OF MY BOOKING.
  2. I, ALONG WITH ANY OF MY GUESTS, NEED TO MAKE MYSELF AVAILABLE FOR THE WHOLE “WINDOW” PERIOD ALLOCATED MY SOLO SWIM, AND BE PREPARED TO MAKE MY ATTEMPT AT THE FIRST OPPORTUNITY OF CHLOË’S CHOOSING. 
  3. A MAXIMUM OF EIGHT PEOPLE CAN COME FROM MY BOOKING WHICH MAY BE MADE UP OF A COMBINATION OF SWIMMERS AND GUESTS. E.G. IF I AM A SOLO - TANDEM, MY TANDEM SWIMMER AND I CAN HAVE A MAXIMUM OF SIX GUESTS WITH US ON THE VESSEL.
  4. SHOULD I MAKE MYSELF UNAVAILABLE FOR MY SOLO SWIM IN THE ALLOCATED PERIOD, I UNDERSTAND THAT IECCL RESERVES THE RIGHT TO CHARGE A FULL FEE FOR MY SOLO SWIM. 
  5. MY SECOND PAYMENT, WHICH IS 50% OF THE FULL INVESTMENT, IS DUE BY APRIL 1ST, THE YEAR OF MY BOOKING.

SUPPORT SWIMMER

 

  1. I UNDERSTAND, UNLIKE ENLGLISH CHANNEL SWIMMING, THERE IS NO OPTION TO HAVE A SUPPORT SWIMMER NEXT TO ME.

 

TANDEM SWIMMING

  1. I HAD THE OPTION OF BOOKING A TANDEM SOLO SWIM AND, IF I WANTED THIS OPTION, I HAVE ALREADY DISCUSSED AND AGREED THIS WITH CHLOË.

    TANDEM SWIMMING CAN BE MORE CHALLENGING THAN SWIMMING A BOOKING BY MYSELF FOR ANY OF THE FOLLOWING AND FOR REASONS NOT LISTED BELOW:

    I) AS SWIMMERS ARE OFTEN DIFFERENT PACES,

    II) ONE SWIMMER MAY FEEL UNWELL AND SLOW DOWN DURING THE SWIM

    III) ONE SWIMMER MAY LOSE PACE IF THEIR ENDURANCE IS NOT AS STRONG AS THE OTHER SWIMMER.

    IV) ONE SWIMMER MAY TAKE MUCH LONGER TIME DURING FEEDING OR COMMUNICATION WITH THE CREW TIME.

    I WILL KEEP IN MIND THAT I WILL KEEP THE TIME SPENT FEEDING AND COMMUNICATING WITH MY TANDEM SWIMMER, MY GUESTS, SKIPPER AND CREW AS LOW AS POSSIBLE TO REDUCE THE AMOUNT I WILL BE AFFECTED BY THE TIDE AND TO REDUCE THE CHANCE OF OR THE SPEED OF HYPTHERMIA OCCURING.

    IF I NO LONGER WISH TO CONTINUE MY SOLO SWIM I WILL GET BACK ONTO THE VESSEL AND ALLOW MY TANDEM SWIMMER TO CONTINUE THEIR SOLO ATTEMPT. 

 

 

 

CONSIDERATONS FOR TRAINING AND PREPARATION FOR THE SOLO SWIM

  1. I AM LIKELY TO GET 12 - 24HRS NOTICE BEFORE THE SWIM START.  ALTHOUGH, THE ACTUAL MINIMUM NOTICE BEFORE THE SWIM START COULD BE AS SHORT AS 6HRS.
  2. THERE IS NO OPEN WATER SWIM TEST REQUIREMENT TO PARTICIPATE IN THIS SOLO SWIM. HOWEVER, I UNDERSTAND THAT IT IS BEST PRACTICE TO COMPLETE A 6HR NON-STOP COLD WATER SWIM WITHIN A FEW WEEKS OF MY SOLO SWIM WINDOW OPENING. THE WATER TEMPERATURE SHOULD AVERAGE 16C OR LESS ON MY TEST.
  3. I SHOULD AIM TO BE ABLE TO AT LEAST SWIM 3KPH PACE WHEN SWIMMING IN A POOL IF I WAS TO DO A NON-STOP TEST FOR HOW MUCH DISTANCE I CAN COVER FOR THE PERIOD OF TIME MY SWIM ROTATIONS WILL BE. E.G. IF I DO 30MIN SWIM ROTATIONS I SHOULD BE ABLE TO SWIM AT LEAST 1.5KM WITHIN 30MIN IN THE POOL. I COMMIT TO ATTEMPTING TO MAINTAIN THIS MINIMUM PACE FOR ALL MY SWIM ROTATIONS.

IF MY SOLO SWIM IS “WEATHERED OUT”

  1. IF MY SOLO SWIM ATTEMPT GETS “WEATHERED OUT” THEN ANOTHER HALF CHANNEL SOLO SWIM ATTEMPT WILL BE OFFERED TO US, LATER IN THE BOOKED SEASON, WEATHER PERMITTING, AND AFTER ALL OTHER BOOKED SWIMS IN THE BOOKED SEASON ARE OFFERED TO OTHER SWIMMERS. I UNDERSTAND THAT THE SOLO SWIM CANNOT BE CARRIED OVER TO A FUTURE YEAR.


LATER IN THE SWIM SEASON IN WHICH I BOOKED. I UNDERSTAND THAT CHLOË MCCARDEL MAY NOT BE AVAILABLE FOR A SWIM ATTEMPT LATER IN THE SEASON.

 


TANDEM SWIMMER BOOKINGS ONLY

  1. SHOULD I BE UNABLE TO SECURE THE OTHER TANDEM SWIMMER BY APRIL 1ST, IN THE YEAR OF MY BOOKING, I UNDERSTAND THAT I HAVE TWO CHOICES:

    1) I CAN CHOOSE TO PAY THE OUTSTANDING AMOUNT AND TURN MY BOOKING INTO A SINGLE SOLO BOOKING – THEREFORE, IT WILL NO LONGER BE A TANDEM BOOKING.

    2) I CAN ASK     CHLOË TO ATTEMPT TO SOURCE THE OTHER TANDEM SWIMMER. THESE SWIMMER WILL BE CHOSEN AT HER DISCRETION. I APPRECIATE THAT CHLOË WILL DO HER BEST TO SECURE SWIMMER/S WHO ARE SUITABLE FOR THE CHALLENGE BUT THAT SHE CANNOT GUARANTEE THEIR FITNESS, COLD WATER ABILITY ETC…

 

WHAT TO BRING ON THE VESSEL

  1. I WILL NEED TO SOURCE AND ORGANISE MY OWN SNACKS / MEALS / DRINKS ON THE BOAT, THESE THINGS SHOULD BE VERY EASY TO STORE, COOK / PREPARE ON THE BOAT. 

 

  1. I WILL KEEP IN MIND THAT SOME OR ALL BAGS I BRING ON BOARD MAY NEED TO BE STORED ON THE DECK/S, SO MY BAGS SHOULD BE WEATHERPROOF.

 

  1. I UNDERSTAND THAT THERE WILL BE SEATING SPACE PROVIDED SO THAT ALL I, AND MY GUEST/S, WILL BE ABLE TO SIT. SEATING MAY BE A COMBINATION OF DECK CHAIRS AND OUTDOOR SEATING. 

 

  1. THERE WILL BE LIMITED UNDERCOVER AREA AVAILABLE OUTSIDE AND/OR INSIDE ON BOTH THE VESSELS ROYAL CHARLOTTE AND CHANNEL QUEEN VESSELS.

 

  1. IECCL WILL PROVIDE ALL SAFETY EQUIPMENT EXCEPT FOR TWO WATERPROOF SAFETY LIGHTS WHICH I NEED TO PROVIDE AND WEAR FOR SWIMS IN LOW LIGHT / FOG / DARKNESS OR WHEN SPECIFICALLY REQUESTED BY THE SKIPPER. 

 

MY RESPONSIBILITIES TO MY AND OTHERS HEALTH AND WELL-BEING AND TO THE VESSEL

  1. A DOCTOR’S DECLARATION WHICH VERIFIES THAT I ENJOY SUFFICIENTLY GOOD HEALTH TO UNDERTAKE THIS SOLO SWIM MUST BE PRODUCED PRIOR TO APRIL 1ST, IN THE YEAR OF MY SWIM. I MUST PROVIDE A COMPLETED MEDICAL CLEARANCE AND SUBMIT THIS TO CHLOË MCCARDEL, VIA EMAIL, BEFORE APRIL 1ST, OF THE YEAR OF MY SOLO SWIM BOOKING.

    I WILL INFORM CHLOË MCCARDEL OF ANY MEDICAL CONDITION THAT OCCURS AFTER THE PRESENTATION OF SUCH A DECLARATION.
  2. I AM RESPONSIBLE FOR TAKING EVERY REASONABLE STEP TO MAINTAIN GOOD HEALTH, INCLUDING BUT NOT LIMITED TO MANAGING ANY HEALTH CONDITIONS, TAKING ANY PRESCRIBED MEDICINES, MAINTAINING GOOD HYDRATION AND SUN PROTECTION, MINIMISING THE CHANCE OF HYPOTHERMIA AND HYPERTHERMIA AND OTHER SELF-CARE AT ALL TIMES WHILST ON THE BOAT AND HAVING AVAILABLE A WIND AND STORM PROOF GARMENT FOR OUTSIDE WEAR.

 

  1. NO ALCOHOL MAY BE CONSUMED ON BOARD BEFORE OR DURING THE SOLO SWIM. A MODERATE AMOUNT OF ALCOHOL MAY BE CONSUMED BY SWIMMERS / GUESTS (NOT BY THE SKIPPER OR CREW) AFTER THE FINISH OF THE SOLO SWIM. WHILST MODERATE ALCOHOL CONSUMPTION GENERALLY POSES NO RISK, THE CONSUMPTION OF LARGE QUANTITIES OF ALCOHOL CAN PRESENT A DANGER TO LIFE AND LIMB ON BOARD. IF IN THE OPINION OF THE SKIPPER, SWIMMERS / GUESTS POSE A RISK TO THEMSELVES OR OTHERS, IECCL RESERVE THE RIGHT TO WITHDRAW THE PROVISION OF ALCOHOL AND RESTRICT THE CONSUMPTION OF ALCOHOL ON BOARD.  

 

  1. MY GUESTS AND I ARE REQUIRED BY MARITIME LAW TO FOLLOW THE COMMANDS OF THE SKIPPER AND CREW IN THE INTERESTS OF PERSONAL SAFETY. 

 

  1. SMOKING IS NOT PERMITTED, OTHER THAN ON THE BACK-AFT DECK AREA PROVIDING THE SKIPPER FEELS THE CONDITIONS ARE SAFE FOR SWIMMERS / GUESTS TO DO SO. BUTTS MUST BE DISPOSED OVER IN A SEALED CONTAINER. I WILL BE PROVIDED WITH A SEALSED CONTAINER. UNDER NO CIRCUMSTANCES WILL I THROW BUTTS INTO THE SEA OR ONTO ANY AREA OF THE BOAT. I UNDERSTAND THAT CIGARETTE BUTTS MUST BE DISPOSED OF CAREFULLY AS THEY ARE HIGHLY TOXIC TO THE ENVIRONMENT. 

 

  1. CHLOË MCCARDEL AND / OR THE SKIPPER RESERVE THE RIGHT TO REFUSE PASSAGE, ON THE BOOKED VESSEL, TO ANYONE WHO IS UNACCEPTABLE TO THEM OR IS IN THEIR OPINION UNSUITED TO THIS JOURNEY.

 

  1. MY SKIPPER IS THE REPRESENTATIVE OF IECCL AND IS RESPONSIBLE FOR THE SAFETY OF SWIMMERS AND OTHERS ON THE VESSEL.  IN ALL MATTERS RELATING TO THE OPERATION OF THE BOAT AND THE SAFETY OF CREW AND PASSENGERS HIS / HER DECISION IS FINAL.  

 

  1. IT IS A REQUIREMENT OF MY BOOKING THAT MY GUESTS AND I ATTEND A SAFETY BRIEFING CONDUCTED BY THE SKIPPER. BY ACCEPTING THESE CONDITIONS, I AGREE:  


I)        TO INFORM CHLOË OF ANY PHYSICAL DISABILITIES OR OUTSTANDING MEDICAL CONDITIONS THAT THEY SHOULD BE MADE AWARE OF.

III)      NOT TO BRING ON BOARD ANY RESTRICTED ITEMS OR ILLEGAL GOODS SUCH AS NON-PRESCRIBED DRUGS, FIREARMS, OR EXPLOSIVES. (NOTE: POSSESSION AND OR USE OF RESTRICTED DRUGS CARRY VERY SEVERE PENALTIES IN BRITAIN AND EC).

IV)     TO RESPECT THE BOAT, IT’S CREW AND ALL FITTINGS AND EQUIPMENT ON BOARD.

V)      TO ATTEND A SAFETY BRIEFING AT THE COMMENCEMENT OF THE CHARTER. TO RESPECT THE NO SMOKING ABOARD
          REQUIREMENTS AND DISPOSE OF CIGARETTE BUTTS CAREFULLY.

VI)     TO ACKNOWLEDGE THAT THE COMMAND OF THE BOAT IS THE TOTAL RESPONSIBILITY OF THE SKIPPER.

VII)     NOT TO JEOPARDISE THE SAFETY OF THE BOAT, ITS CREW OR OTHER SWIMMERS / GUESTS.

IX)      THE SKIPPER’S DECISION IS FINAL - ENFORCEABLE UNDER LOCAL LAWS TERMINATION OF THIS CONTRACT

I AGREE TO REIMBURSE IECCL FOR ANY DAMAGE INFLICTED BY MYSELF ON THE CHARTER VESSEL INTERIOR, EXTERIOR, CONTENTS AND OTHER VESSELS USED FOR MY HIRE.

  1. I AM ARE RESPONSIBLE AND LIABLE FOR ANY DAMAGES CAUSED TO THE BOAT BY MYSELF OR MY GUESTS. I UNDERSTAND THAT DAMAGES AND BREAKAGE'S WILL BE INVOICED TO ME AND THAT I WILL BE REQUIRED TO BE PAID TO IECCL WITHIN 10 WORKING DAYS.  DAMAGE THAT RESULTS IN THE VESSEL BEING UNABLE TO BE USED FOR ITS NEXT CHARTER WILL RESULT IN ANY LOSS OR ADDITIONAL COSTS BEING LEVIED.
  2. THE SAFETY OF THE VESSEL AND ITS OCCUPANTS IS THE RESPONSIBILITY OF THE SKIPPER, IF IN HIS / HER OPINION SWIMMERS / GUESTS ARE BEHAVING IN AN UNRULY, UNACCEPTABLE OR UNSAFE MANNER, IECCL RESERVE THE RIGHT TO TERMINATE THE CONTRACT WITHOUT NOTICE OR COMPENSATION.   IN SUCH CIRCUMSTANCES IECCL’S CONTRACT WITH ME WILL BE DEEMED TERMINATED AND THEY WILL HAVE NO FURTHER OBLIGATION TO ASSIST ME WITH FURTHER ARRANGEMENTS.  

    NOTE:     IECCL’S INSURANCE EXCLUDES DEATH OR DISABLEMENT RESULTING FROM A) SUICIDE OR ATTEMPTED SUICIDE OR WILFUL EXPOSURE TO DANGER. B) THE INFLUENCE OF INTOXICATING LIQUOR OR DRUGS (OTHER THAN DRUGS TAKEN UNDER MEDICAL SUPERVISION AND NOT FOR THE TREATMENT OF DRUG ADDICTION). 

    IECCL UNDERTAKES TO USE ALL REASONABLE ENDEAVOURS TO ENSURE THAT THE ESCORT VESSEL AND OTHER VESSELS ARE FIT FOR THE SOLO SWIM, BUT IF THE VESSEL IS UNABLE TO SAIL OR COMPLETE THE SWIM DUE TO MECHANICAL BREAKDOWN OR IF THE CREW ARE UNABLE TO SAIL OR BECOME UNABLE TO CONTINUE THE SWIM THEN I WILL BE OFFERED ANOTHER SWIM WINDOW BEFORE THE END OF OCTOBER IN THE YEAR OF MY BOOKING.

 

 

PRIVACY


  1. IECCL IS COMMITTED TO PROTECTING MY PRIVACY. IECCL WILL ONLY USE THE INFORMATION THAT THEY COLLECT ABOUT ME LAWFULLY (IN ACCORDANCE WITH THE DATA PROTECTION ACT 1998). I CAN REQUEST ACCESS TO IECCL’S GDPR STATEMENT. IECCL COLLECT INFORMATION ABOUT ME FOR THREE REASONS: FIRST, TO PROCESS MY BOOKING AND SECOND, TO PROVIDE ME WITH THE BEST POSSIBLE SERVICE AND THIRD TO FULFIL ANY OBLIGATIONS TO GOVERNMENT BODIES OR AGENCIES IN RELATION TO SECURING SWIM EVENT PERMISSIONS AND SUBMITTING SAFETY PLANS.

    IECCL WILL NOT E-MAIL ME IN THE FUTURE UNLESS I HAVE GIVEN MY CONSENT. I WILL BE GIVEN THE CHANCE TO REFUSE ANY MARKETING EMAIL FROM IECCL IN THE FUTURE. INFORMATION COLLECTED BY IECCL: IECCL WILL NEVER COLLECT SENSITIVE INFORMATION ABOUT ME WITHOUT MY EXPLICIT CONSENT. THE INFORMATION IECCL HOLD WILL BE ACCURATE AND UP TO DATE. I CAN CHECK THE INFORMATION THAT THEY HOLD ABOUT ME BY EMAILING IECCL. IF I FIND ANY INACCURACIES I CAN INFOMR IECCL AND THEY WILL DELETE OR CORRECT IT PROMPTLY. THE PERSONAL INFORMATION THAT IECCL HOLD WILL BE HELD SECURELY IN ACCORDANCE WITH THEIR INTERNAL SECURITY POLICY.
  2. THE VESSEL USED FOR MY SOLO SWIM WILL BE FULLY CODED AND INSURED FOR SWIM CHARTERS ACROSS DAYS AND NIGHTS. 

 

 

FORCE MAJEURE

  1. IECCL TAKES GREAT CARE TO TRY TO ENSURE THAT I HAVE A SAFE AND SUCCESSFUL CHARTER.  SOMETIMES EVENTS, ALSO KNOWN AS FORCE MAJEURE (EVENTS BEYOND OUR CONTROL) HAPPEN, AND IECCL MAY DECIDE THAT IT IS IN MY BEST INTERESTS TO CANCEL OR CHANGE MY SOLO SWIM TO A DIFFERENT START DAY AND / OR TIME.  IECCL BASE THEIR DECISIONS ON THE BEST ADVICE AVAILABLE TO THEM AND REGRET ANY DISAPPOINTMENT OR INCONVENIENCE THESE CHANGES MAY CAUSE.  

 

RIGHT TO SUBSTITUTION

  1. IECCL RESERVES THE RIGHT TO SUBSTITUTE THE VESSEL ADVERTISED WITH A VESSEL OF SIMILAR OR BETTER STANDARD, SIZE AND SPECIFICATION. IECCL ALSO RESERVES THE RIGHT TO SUBSTITUTE CHLOË MCCARDEL OR MY BOOKED SKIPPER WITH APPROPRIATE ALTERNATIVES, IF NECESSARY.

    IECCL’S LIABILITY TO ME FOR ANY LOSS OR DAMAGE I MAY SUFFER (OTHER THAN PERSONAL INJURY RESULTING FROM THE NON-PERFORMANCE OF THE SERVICES INVOLVED IN THE CHARTER) INCLUDING CANCELLATION OR CURTAILMENT, IS LIMITED TO THE PAYMENT I MADE FOR MY SOLO SWIM POSITION.

 

SWIMMERS / GUESTS WITH DISABILITY

 

  1. IECCL ENDEAVOURS TO ACCOMMODATE ALL SWIMMERS AND GUESTS, INCLUDING THOSE WITH DISABILITIES.  HOWEVER, THEIR EXPERIENCE INDICATES THAT A CHARTER BOAT IS NOT SUITABLE FOR SOME CUSTOMERS WHO RELY ON WHEELCHAIRS FOR MOBILITY AND CERTAIN OTHER DISABILITIES ON THE GROUNDS OF SAFETY. TO ENSURE THE SUITABILITY OF THE CHARTER - PLEASE TALK TO CHLOË MCCARDEL, PRIOR TO BOOKING. 

 

 

ADDITIONAL SAFETY CONSIDERATIONS DURING SOLO SWIM

 

  1. NETHERTHELESS, IF THE SOLO SWIM HAS STARTED BUT IS SUBSEQUENTLY ABORTED SOLELY AS A RESULT OF THE SKIPPER’S DECISION TO OFFER ASSISTANCE IN THE CASE OF EMERGENCY, ANOTHER SWIM WILL BE OFFERED TO ME AT 50% OF THE ORIGINAL PRICE DURING THAT WINDOW OR IN A LATER TIME BEFORE THE END OF OCTOBER IN THE YEAR OF MY BOOKING (IN EITHER CASE, AFTER ALL OTHER BOOKINGS HAVE BEEN HONOURED), IF TIME STILL PERMITS. THIS OFFER DOES NOT BEYOND THE BOOKED YEAR.
  2. FOR SAFETY REASONS I AM SPECIFICALLY AWARE THAT IF THERE IS FORECAST TO BE THICK FOG THE SWIM WILL NOT START. ALSO, IF THERE IS THICK FOG AND THE SWIM DRIFTS INTO THE SHIPPING OR FERRY LANES DURING THE SWIM, THEN THE SWIM MAY HAVE TO BE STOPPED FOR SAFETY REASONS.
    1. THE SKIPPER’S DECISION IS FINAL IN ALL MATTERS CONCERNING SAFETY OF THE SWIM AND S/HE RETAINS THE OVER-RIDING AUTHORITY TO TERMINATE THE SWIM. ONCE THE SWIM ATTEMPT HAS STOPPED OR IS COMPLETED, ALL PASSENGERS WILL RETURN TO THE MARINA ON THE BOOKED VESSEL. 
    2. THE FACT NOT WITHSTANDING THE ABOVE AND WHILST IECCL MUST AND DO RETAIN THE ABSOLUTE RIGHT TO TERMINATE THE SWIM, IECCL DOES NOT ACCEPT ANY RESPONSIBILITY FOR ASSESSING WHETHER EITHER BEFORE OR DURING THE CAMP AND SOLO SWIM MY FITNESS TO BEGIN OR COMPLETE THE SWIM. IT IS MY RESPONSIBILITY TO ENSURE THAT I ARE MEDICALLY FIT TO SWIM.

INSURANCE

 

 

  1. IT MY RESPONSIBILITY TO ENSURE I HAVE INSURANCES FOR ANY PERIOD DURING WHICH I AM ARE NOT BEING CARRIED AS AN ORDINARY PASSENGER (E.G. WHILST NOT SWIMMING, NOT ON A VESSEL UNDER THE SKIPPER’S COMMAND) OR IF ILL-HEALTH AS A CONSEQUENCE OF MY SWIM.
  2. I AM ADVISED TO INSURE MYSELF AGAINST LOSSES I MAY INCUR AS A RESULT OF MY LIABILITY TO HONOUR MY CONTRACT, AS NO REFUND OR FEE-WAIVEE WILL BE MADE IF I DECIDE TO CANCEL OR ABORT MY SWIM BEFORE OR DURING THE EVENT, OR IF THE SWIM IS TERMINATED FOR SAFETY REASONS.
  3. THIS ARRANGEMENT SHALL BE AT AN END AND IECCL AND I SHALL BE RELEASED FROM THEIR RESPECTIVE OBLIGATIONS HEREUNDER IN THE EVENT OF NATIONAL EMERGENCY, WAR, PROHIBITIVE GOVERNMENT REGULATION – OR IN ANY CAUSE BEYOND REASONABLE CONTROL OF THEMSELVES WHICH RENDERS THE PERFROMANCE OF THIS AGREEMENT IMPOSSIBLE. 

 

COMMUNICATION

  1. DURING CAMP AND THE SOLO SWIM SWIMMERS NEED TO BE ABLE TO COMMUNICATE IN ENGLISH WITH THE SKIPPERS / CREW / OBSERVERS (OBSERVERS ARE ONLY RELEVANT IF SEEKING SWIM RATIFICATION) FOR SAFETY REASONS. IF SWIMMERS ARE UNABLE TO SPEAK ENGLISH, THEY NEED TO BRING A TRANSLATOR ON BOARD WITH THEM FOR THE DURATION OF THE CAMP / SOLO SWIM.

PHOTOGRAPHY / VIDEOGRAPHY

  1. COPIES OF ALL PHOTOS AND VIDEO TAKEN BY CHLOË MCCARDEL, THE SKIPPER, CREW AND ANY VOLUNTEERS INVOLVING MYSELF AND MY GUESTS WILL BE MADE AVAILABLE TO ME IN A DIGITAL FORMAT WITHIN 48HRS OF THE END OF THE CHARTER OR CAMP, WHERE APPLICABLE.

    I ALSO AGREE TO SHARE WITH CHLOË ALL PHOTOS AND VIDEO TAKEN BY MYSELF AND MY GUESTS WHICH INCLUDE CHLOË MCCARDEL, THE SKIPPER, CREW AND ANY VOLUNTEERS IN A DIGITAL FORMAT WITHIN 48HRS OF THE END OF THE CHARTER OR CAMP, WHERE APPLICABLE.
  2. I HEREBY GRANT PERMISSION TO IECCL AND CHLOË MCCARDEL, ITS AGENTS, AND EMPLOYEES TO USE PHOTOGRAPHS, VIDEO RECORDINGS, AND/OR AUDIO RECORDINGS OF ME TAKEN ON ANY ACTIVITY CONDUCTED IN RELATION TO THIS CONTRACT.

    I UNDERSTAND THAT THESE IMAGES OR RECORDINGS MAY BE USED IN VARIOUS PUBLICATIONS, WEBSITES, SOCIAL MEDIA PLATFORMS, ADVERTISEMENTS, OR OTHER PROMOTIONAL MATERIALS FOR IECCL AND CHLOË MCCARDEL.

    I WAIVE ANY RIGHT TO INSPECT OR APPROVE THE FINISHED PRODUCT OR THE USE TO WHICH IT MAY BE APPLIED. I ALSO RELEASE, DISCHARGE AND HOLD HARMLESS IECCL AND ITS REPRESENTATIVES FROM ANY AND ALL CLAIMS, DEMANDS, OR CASUES OF ACTION THAT I, OR LEGAL REPRESENTATIVES MAY HAVE AGAINST THEM IN CONNECTION WITH THE USE OF THESE IMAGES OR RECORDINGS.

COMPLAINTS

 

  1. IECCL IS RESPONSIBLE FOR MAKING SURE THAT EACH PART OF THE CHARTER IS PROVIDED TO A HIGH STANDARD, IF I BELIEVE THAT ANY PART OF MY CHARTER WAS NOT PROVIDED TO A HIGH STANDARD.
  2. IF I HAVE A COMPLAINT WHILST I AM ABOARD, I WILL INFORM CHLOË MCCARDEL AND / OR MY SKIPPER, WHO ARE BOTH EMPOWERED TO RESOLVE ALL OPERATIONAL ISSUES ABOARD. IF MY ISSUES ARE NOT RESOLVED, I WILL KINDLY LET CHLOË KNOW IN WRITING (EMAIL) WITHIN 3 DAYS OF MY RETURN TO SHORE - SO SHE CAN RESOLVE MY COMPLAINT QUICKLY USING THE COMPLAINTS PROCESS.

 

GOVERNING LAW AND DISPUTE RESOLUTION

 

 

  1. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF ENGLAND AND WALES. ANY DISPUTES, CLAIMS, OR CONTROVERSIES RISING OUT OF OR IN CONNECTION, WITH THIS CONTRACT, INCLUDING ITS INTERPRETATION, BREACH, TERMINATION, OR VALIDITY, SHALL BE GOVERENED BY AND CONSTRUED IN ACCORDNACE WITH THE LAWS OF ENGLAND AND WALES. THE PARTIES AGREE THAT IN THE EVENT OF ANY DISPUTE ARISING FROM THIS CONTRACT, THEY SHALL ATTEMPT TO RESOLVE THE DISPUTE AMICABLY THROUGH MEDIATION.

 

THESE TERMS AND CONDITIONS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN IECCL AND ME, AS THE CUSTOMER, SUPERSEDE ANY PREVIOUS AGREEMENT OR UNDERSTANDING AND MAY NOT BE VARIED EXCEPT AS EXPRESSLY AGREED IN WRITING BY AN AUTHORIZED OFFICER OF IECCL. LEGAL ALL OTHER TERMS, EXPRESS OR IMPLIED BY STATUTE OR OTHERWISE, ARE EXCLUDED TO THE FULLEST EXTENT PERMITTED BY LAW AND WHERE ANY CONFLICT ARISES BETWEEN THE TERMS AND CONDITIONS CONTAINED IN THE EVENT BOOKING AND THESE TERMS AND CONDITIONS THE LATTER SHALL PREVAIL. DATA PROTECTION IECCL ARE COMPLIANT WITH THE REQUIREMENTS OF THE DATA PROTECTION ACT 1998 AND GDPR REQUIREMENTS (SEE IECCL’S GDPR STATEMENT) WEBSITE WHILST IECCL ENDEAVOUR TO ENSURE THAT THE INFORMATION CONTAINED IN THE INFO PACK, ON THE CHLOEMCCARDEL.COM WEBSITE AND SOCIAL MEDIA ACCOUNTS ASSOCIATED WITH CHLOË MCCARDEL, ARE TRUE AND ACCURATE; IECCL CANNOT GIVE ANY WARRANTY TO THAT EFFECT. IECCL CANNOT THEREFORE IN ANY CIRCUMSTANCES ACCEPT RESPONSIBILITY FOR ERRORS OR OMISSIONS OR FOR ANY ACTION OR DECISIONS BASED ON THE INFORMATION. IECCL CAN NEITHER BE RESPONSIBLE FOR THE CONSEQUENCES OF RELIANCE ON THAT INFORMATION. 

 

IECCL RESERVES THE RIGHT TO TERMINATE ITS CONTRACT WITH ME IF ANY OF THE BOOKING CONDITIONS ARE NOT MET OR FULFILLED.

THIS OFFER OF CONTRACT IS MADE ON BEHALF OF IECCL. I HAVE RECEIVED, READ, UNDERSTOOD, AND WILL COMPLY WITH THE REQUIREMENTS OF THIS AGREEMENT.

MY PAYMENT OF THE FIRST PAYMENT IS ACKNOWLEGEMENT OF MY RECEIPT OF THE TERMS ABOVE AND MY AGREEMENT TO BECOME PARTY TO THE TERMS OF TRADING AS SET OUT ABOVE. 

 

 

HALF CHANNEL RELAY SWIM

DEFINITIONS CLAUSE:

FOR THE PURPOSES OF THIS CONTRACT, THE FOLLOWING DEFINITIONS SHALL APPLY:

 

“CHLOË MCCARDEL” – CHARTER COMPANY OWNER AND OWNER / OPERATOR OF THE BUSINESS BELOW AND THE CHANNEL QUEEN VESSEL. CHLOË ALSO RUNS SWIM CAMPS AND OTHER SWIM EVENTS IN THE UK.

“INTERNATIONAL EVENTS, CHARTERS AND CONSULTING LIMITED” - COMPANY NAME OF CHLOË MCCARDEL’S UK BUSINESS. FROM HEREON IN IT IS REFERRED TO AS ‘IECCL’.

“CHARTER” – THE BOOKING INCLUDES THE HIRE OF THE VESSEL AND CREW FOR THE PERIOD OF TIME FROM WHEN THE RELAY SWIMMERS AND ANY GUESTS ARE PICKED UP FROM THE DOCK AND THEN RETURNED TO THE DOCK. THIS TIME FRAME INCLUDES THE RELAY SWIM ITSELF.


“SKIPPER” – THE PERSON IN CHARGE OF THE SAFETY OF THE VESSELS AND PERSONS ON BOARD AND WHO IS IN CHARGE OF THE NAVIGATION.


“CREW’ – THOSE ON BOARD WHO SUPPORT THE SKIPPER TO RUN THESE VESSEL. THIS MAY ALSO INCLUDE RUNNING THE “TENDER”.


“ROY BEAL” – THE SKIPPER FOR THE CHANNEL QUEEN VESSEL.

“CHANNEL QUEEN” – CHARTER VESSEL WHICH CHLOË MCCARDEL IS PREPARING FOR THE 2024 SWIM SEASON AND WHICH WILL BE USED FOR FUTURE SWIM SEASONS. THIS VESSEL WILL BE USED FOR ALL TYPES OF SWIM EVENTS. THIS IS ALSO REFERRED TO AS THE “ESCORT VESSEL” IN THIS DOCUMENT.

“ROYAL CHARLOTTE” – CHARTER VESSEL OWNED BY MATT COKER FROM COKER SEAFISHING. THIS VESSEL IS SKIPPERED BY HIS DAD, MIKE COKER, A COMMERCIAL SKIPPER. THIS VESSEL IS USED FOR “HALF CHANNEL SWIM” CHARTERS, ORGANISED BY CHLOË MCCARDEL IN THE DOVER STRAITS AREA OF THE ENGLISH CHANNEL. MORE INFORMATION ABOUT THE VESSEL AND SKIPPER CAN BE FOUND HERE. THIS IS ALSO REFERRED TO AS THE “ESCORT VESSEL” IN THIS DOCUMENT.

“TENDER” – THIS IS A SMALL INFLATABLE BOAT USED AS A SAFETY BOAT TO ESCORT SWIMMERS TO SHORE, WHEN NOT IN USE IT IS STORED ON OR ATTACHED TO IT’S MOTHER VESSEL THE ROYAL CHARLOTTE OR CHANNEL QUEEN.

“HALF ENGLISH CHANNEL SWIMS INFO PACK 2024 – 2026.” – AN IMPORTANT DOCUMENT WHICH PROVIDES MORE DETAILS ABOUT HOW HALF CHANNEL SWIMS OPERATE. FROM NOW ON IT WILL BE REFERRED TO AS THE “INFO PACK”.


“POSITION AVAILABLE” – MY RELAYS POSITION IN THE QUEUE SYSTEM FOR A PERIOD, WHICH IS OUR BOOKING “WINDOW”. E.G. IF MY RELAY SWIM IS POSITION NUMBER ONE, THEN WE ARE FIRST TO BE OFFERED A CHANCE TO SWIM IN OUR ALLOCATED WINDOW. FOR MORE INFORMATION ON THIS TOPICS PLEASE REFER TO THE “INFO PACK”.

“WINDOW” - THE ENTIRE PERIOD WHICH MY RELAY SWIM IS BOOKED FOR. E.G. IF WE HAVE A POSITION TWO ON A 7-DAY WINDOW BOOKED BETWEEN JULY 1 – 7TH, 2025, BOOKED THEN WE WILL BE THE SECOND BOOKING WHICH IS OFFERED A CHANCE TO SWIM ON THIS WINDOW.


“WEATHERED OUT” - THERE IS NO SUITABLE WEATHER AND/OR SEA STATE FOR A SAFE RELAY SWIM AS DECIDED BY THE SKIPPER BEFORE THE RELAY SWIM START. THEN HALF CHANNEL RELAY SWIM WILL BE OFFERED TO US, LATER IN THE SWIM SEASON IN WHICH WE BOOKED. I UNDERSTAND THAT CHLOË MCCARDEL MAY NOT BE AVAILABLE FOR A SWIM ATTEMPT LATER IN THE SEASON.

“GUESTS” - NON-SWIMMERS WHO ARE INVITED BY SWIMMERS IN THE RELAY SWIM TO COME ABOARD THE ESCORT VESSEL.


“RELAY SWIM” - THE BOOKED HALF CHANNEL SWIM ATTEMPT, FROM THE MIDDLE OF THE CHANNEL BACK TO ENGLAND


“RELAY SWIMMER” - TWO OR MORE SWIMMERS WHO ROTATE ON REGULAR INTERVALS OF 30MIN OR LONGER DURING THE SWIM.

“TANDEM SWIMMING” – WHEN TWO RELAY SWIMMERS SWIM NEXT TO EACH OTHER DURING THEIR RELAY SWIM ATTEMPTS, AS PART OF THE SAME BOOKING.

MY PAYMENT IS FOR:

 

RELAY SWIM
A BOOKING AND PROVISION OF SKIPPERING, CREW, TENDER AND ESCORT VESSEL AS ORGANISED BY CHLOË MCCARDEL FOR MY RELAY SWIM ATTEMPT. MY FEE ALLOWS FOR ESCORT / RETURN PASSAGE TO AND FROM DOVER MARINA, WHERE MY RELAY SWIMMERS (AND ANY GUESTS) WILL BE PICKED UP, AND RETURNED TO THIS SAME MARINA AFTER THE RELAY SWIM HAS CONCLUDED. 


IF I AM BOOKED WITH THE CHANNEL QUEEN, I UNDERSTAND THAT MY FEE ALSO INCLUDES USE OF THE GALLEY (KITCHEN ON THE BOAT) WHEN THE SKIPPER DEEMS IT SAFE AND SUITABLE. I UNDERSTAND THAT THE ROYAL CHARLOTTE HAS NO COOKING FACILITIES.

TEA, COFFEE, MILK, OATMILK AND DRINKING WATER WILL BE PROVIDED. INCLUDES FINISHER CERTIFICATE (IF APPLICABLE), ALL COPIES OF PHOTOS WHICH THE CREW HAVE TAKEN WHICH INCLUDE ANY SWIMMER / VISITOR, GPS TRACKING OF MY RELAY SWIM LIVE AND A LINK TO SHARE WITH FRIENDS AND FAMILY, EXCLUSIVE WHATSAPP GROUP FOR MY RELAY SWIM, OFFICIAL SWIM MERCHANDISE AND A CERTIFICATE.

COACHING AND CAMP – BEFORE THE RELAY SWIM
MY FEES ALSO INCLUDE ATTENDANCE AT UP TO TWO DAYS OF A SWIM CAMP IN DORSET, ORGANISED BY CHLOË MCCARDEL, IN THE YEAR OF MY BOOKED SWIM. I CAN FIND MORE DETAILS ABOUT CAMPS HERE.




FURTHER, I UNDERSTAND:


MY RELAY SWIM ATTEPMT BOOKING POSITION, WINDOW AND NUMBER OF RELAY SWIMMERS

 

  1. THIS IS THE OFFER OF A SWIM ATTEMPT POSITION TO SWIM A HALF ENGLISH CHANNEL RELAY SWIM WITH CHLOË MCCARDEL AND THE VESSEL THAT SHE HAS ORGANISED. I CONFIRM THAT THE VESSEL, POSITION AND WINDOW IS THE ONE WHICH CHLOË HAS CONFIRMED WITH ME VIA EMAIL.
  2. I AM BOOKING A NON-STOP RELAY SWIM FROM THE ‘MIDDLE OF THE ENGLISH CHANNEL’, WHICH IS A POINT CHOSEN BY THE SKIPPER AND WHICH IS APPROX. 400M ON THE ENGLISH SIDE OF THE TRAFFIC SEPARATION SCHEME (TSS) LINE. I UNDERSTAND THAT MY RELAY SWIMMERS WILL BE SWIMMING THROUGH THE SOUTH WEST SHIPPING LANE WITHIN ENGLISH WATERS.
  3. AND HAVE READ, UNDERSTOOD AND AGREE TO ALL THE REQUIRMENTS AS SET OUT IN THE ‘INFO PACK.’ I HAVE DOWNLOADED A COPY OF THIS BOOKLET AND WILL RETAIN A COPY. THIS INFO PACK IS PART OF THIS CONTRACT. 

 

  1. I HAVE COME TO AN AGREEMENT WITH CHLOË MCCARDEL REGARDING THE NUMBER OF SWIMMERS I WISH TO SWIM WITH. I CONFIRM THAT I HAVE A FULL RELAY OF SWIMMERS AND, AS FAR AS I AM AWARE, THE OTHER SWMMERS ARE READY TO PAY THEIR FIRST INSTALLMENT IMMEDIATELY. 

 

  1. MY RELAY SWIMMERS, AND I, WILL CHOSE EITHER AN “ASSISTED” OR AN “UNASSISTED” RELAY SWIM TYPE AS WHICH IS DESCRIBED BY THE MARATHON SWIMMERS FEDERATION (MSF). MORE DETAILS CAN BE FOUND IN THE ‘HALF ENGLISH CHANNEL SWIMS INFO PACK 2024 – 2026.’ WE WILL CLARIFY OUR CHOICE BY APRIL 1ST, THE YEAR OF OURBOOKING.
  2. MY RELAY SWIMMER/S AND I ARE RESPONSIBLE FOR CHOOSING THE SWIMMER/S IN OUR RELAY WITH THE EXCEPTION OF THE CIRCUMSTANCE IN WHICH POINT 14, WITHIN THIS CONTRACT, COMES INTO EFFECT.
  3. MY RELAY SWIMMER/S, AND I, WILL MAKE OURSELVES AVAILABLE FOR THE WHOLE “WINDOW” PERIOD ALLOCATED FOR OUR RELAY SWIM, AND BE PREPARED TO MAKE OUR ATTEMPT AT THE FIRST OPPORTUNITY OF CHLOË MCCARDEL’S CHOOSING. 
  4. A MAXIMUM OF EIGHT PEOPLE CAN COME FROM MY RELAY SWIM BOOKING WHICH MAY BE MADE UP OF A COMBINATION OF SWIMMERS AND GUESTS. E.G. IF WE HAVE FOUR SWIMMERS IN MY RELAY, WE MAY ALSO HAVE A MAXIMUM OF 4 GUESTS. 
  5. SHOULD I MAKE MYSELF UNAVAILABLE FOR MY RELAY SWIM IN THE ALLOCATED PERIOD, I UNDERSTAND THAT IECCL RESERVES THE RIGHT TO CHARGE A FULL FEE FOR MY RELAY SWIM.  
  6. I HAD THE OPTION OF BOOKING A TANDEM SOLO SWIM AND, IF I WANTED THIS OPTION, I HAVE ALREADY DISCUSSED AND AGREED THIS WITH CHLOË MCCARDEL.  
  7. MY SECOND PAYMENT, WHICH IS 50% OF THE FULL INVESTMENT, IS DUE BY APRIL 1ST, THE YEAR OF MY BOOKING.

TANDEM SWIMMING

  1. I AM AWARE THAT TANDEM RELAY SWIMMING CAN BE MORE CHALLENGING THAN SWIMMING IN A RELAY BOOKING BY MYSELF WITH MY RELAY SWIMMERS, FOR ANY OF THE FOLLOWING AND FOR REASONS NOT LISTED BELOW:

    I) AS SWIMMERS ARE OFTEN DIFFERENT PACES

    II) ONE, OR MORE SWIMMER/S, MAY FEEL UNWELL AND SLOW DOWN DURING THEIR SWIM ROTATION

    III) ONE, OR MORE SWIMMER/S, MAY REDUCE PACE IF THEIR ENDURANCE IS NOT AS STRONG AS THE OTHER SWIMMER DURING THEIR SWIM ROTATION.

    IV) ONE, OR MORE SWIMMER/S, SWIMMER MAY TAKE A MUCH LONGER TIME DURING FEEDING OR COMMUNICATION WITH THE CREW TIME.

    I WILL KEEP IN MIND THAT I WILL KEEP THE TIME SPENT FEEDING AND COMMUNICATING WITH MY TANDEM SWIMMER, MY GUESTS, SKIPPER, CHLOË MCCARDEL AND CREW AS LOW AS POSSIBLE TO REDUCE THE AMOUNT I WILL BE AFFECTED BY THE TIDE AND TO REDUCE THE CHANCE OF OR THE SPEED OF HYPTHERMIA OCCURING.

    IF ANYONE IN MY RELAY OR I NO LONGER WISH TO CONTINUE OUR RELAY SWIM WE WILL GET BACK ONTO THE VESSEL AND ALLOW OUR TANDEM RELAY SWIMMERS TO CONTINUE THEIR SOLO ATTEMPT.

 

CONSIDERATONS FOR TRAINING AND PREPARATION FOR THE RELAY SWIM

  1. MY RELAY IS LIKELY TO GET 12 - 24HRS NOTICE BEFORE THE 2024 RELAY SWIM START.  ALTHOUGH, THE ACTUAL MINIMUM NOTICE BEFORE THE SWIM START COULD BE AS SHORT AS 6HRS.
  2. THERE IS NO OPEN WATER SWIM TEST REQUIREMENT TO PARTICIPATE IN THIS RELAY. HOWEVER, I UNDERSTAND THAT IT IS BEST PRACTICE TO COMPLETE A NON-STOP COLD WATER SWIM WITHIN A FEW WEEKS OF MY RELAY WINDOW OPENING.

    THE LENGTH OF TIME THIS SWIM SHOULD BE IS DOUBLE THE AMOUNT OF TIME I EXPECT MY RELAY ROTATIONS TO BE. E.G. IF I WILL SWIM 1HR RELAY ROTATIONS THEN I SHOULD SWIM AT LEAST ONE 2HR COLD WATER SWIM TEST. E.G. IF I PLAN TO HAVE A 2HR SWIM ROTATION THEN I SHOULD SWIM A 4HR NON-STOP COLD WATER TEST.  THE WATER TEMPERATURE SHOULD AVERAGE 16C OR LESS ON MY TEST.
  3. I SHOULD AIM TO BE ABLE TO AT LEAST SWIM 3KPH PACE WHEN SWIMMING IN A POOL IF I WAS TO DO A NON-STOP TEST FOR HOW MUCH DISTANCE I CAN COVER FOR THE PERIOD OF TIME MY SWIM ROTATIONS WILL BE. E.G. IF I DO 30MIN SWIM ROTATIONS I SHOULD BE ABLE TO SWIM AT LEAST 1.5KM WITHIN 30MIN IN THE POOL. I COMMIT TO ATTEMPTING TO MAINTAIN THIS MINIMUM PACE FOR ALL MY SWIM ROTATIONS.

IF MY RELAY IS “WEATHERED OUT”

  1. IF MY RELAY ATTEMPT GETS “WEATHERED OUT” THEN ANOTHER HALF CHANNEL RELAY SWIM ATTEMPT WILL BE OFFERED TO US, LATER IN THE BOOKED SEASON, WEATHER PERMITTING, AND AFTER ALL OTHER BOOKED SWIMS IN THE BOOKED SEASON ARE OFFERED TO OTHER SWIMMERS. I UNDERSTAND THAT THE RELAY CANNOT BE CARRIED OVER TO A FUTURE YEAR.

 

IF MY RELAY IS UNABLE TO SECURE ALL SWIMMERS

  1. SHOULD MY RELAY BE UNABLE TO SECURE THE FULL NUMBER REQUIRED FOR THE RELAY TYPE WE HAVE BOOKED, I UNDERSTAND THAT MY RELAY AND I HAVE TWO CHOICES:

    1) WE CAN CHOOSE TO PAY THE OUTSTANDING AMOUNTS FROM THOSE SWIMMER/S AND SWIM EXTRA ROTATIONS, TO COVER THEIR SWIMS. I WILL KEEP IN MIND THIS MEANS, WHERE APPLICABLE, MORE SWIMS AND LESS REST FOR MYSELF AND EVERY RELAY SWIMMER IN OUR BOOKING. I COMMIT TO ENSURING MY TRAINING AND PREPARATIONS SUIT THIS NEW CIRCUMSTANCE, IF THIS SITUATION ARISES.

    2) IF MY RELAY AND I CANNOT SOURCE ENOUGH SWIMMER/S FOR UNFILLED POSITIONS BY APRIL 1    ST, IN THE YEAR OF OUR BOOKED SWIM, I UNDERSTAND THAT CHLOË MCCARDEL WILL ATTEMPT TO SOURCE OUR REMAINING SWIMMER/S. THESE SWIMMER/S WILL BE CHOSEN AT HER DISCRETION. I AGREE TO A 100 POUND ADMINISTRATION FEE TO BE CHARGED FOR THIS SERVICE AND THAT THE FEE WILL BE SPREAD EVENLY AGAINST THE SWIMMERS WHO HAVE CONFIRMED THEIR BOOKING AND STILL WISH TO SWIM. I APPRECIATE THAT CHLOË WILL DO HER BEST TO SECURE SWIMMER/S WHO ARE SUITABLE FOR THE CHALLENGE BUT THAT SHE CANNOT GUARANTEE THEIR FITNESS, COLD WATER ABILITY ETC…

WHAT TO BRING ON THE VESSEL

  1. I WILL NEED TO SOURCE AND ORGANISE MY OWN SNACKS / MEALS / DRINKS ON THE BOAT, THESE THINGS SHOULD BE VERY EASY TO STORE, COOK / PREPARE ON THE BOAT. 

 

  1. I WILL KEEP IN MIND THAT SOME OR ALL BAGS I BRING ON BOARD MAY NEED TO BE STORED ON THE DECK/S, SO MY BAGS SHOULD BE WEATHERPROOF.

 

  1. I UNDERSTAND THAT THERE WILL BE SEATING SPACE PROVIDED SO THAT ALL PERSONS IN OUR RELAY (AND ANY POSSIBLE GUESTS) WILL BE ABLE TO SIT. SEATING MAY BE A COMBINATION OF DECK CHAIRS AND OUTDOOR SEATING. 

 

  1. THERE WILL BE LIMITED UNDERCOVER AREA AVAILABLE OUTSIDE AND/OR INSIDE ON BOTH THE VESSELS ROYAL CHARLOTTE AND CHANNEL QUEEN VESSELS.

 

  1. IECCL WILL PROVIDE ALL SAFETY EQUIPMENT EXCEPT FOR TWO WATERPROOF SAFETY LIGHTS WHICH MY RELAY AND I NEED TO PROVIDE AND WEAR FOR SWIMS IN LOW LIGHT / FOG / DARKNESS OR WHEN SPECIFICALLY REQUESTED BY THE SKIPPER. 

 

MY RESPONSIBILITIES TO MY AND OTHERS HEALTH AND WELL-BEING AND TO THE VESSEL

  1. A DOCTOR’S DECLARATION WHICH VERIFIES THAT SWIMMERS WHO MAY TAKE PART IN THE SWIM ENJOY SUFFICIENTLY GOOD HEALTH TO UNDERTAKE THIS SWIM MUST BE PRODUCED PRIOR TO THIS SWIM. THAT I MUST PROVIDE A COMPLETED MEDICAL CLEARANCE AND SUBMIT THIS TO CHLOË MCCARDEL, VIA EMAIL, BEFORE APRIL 1ST, OF THE YEAR OF MY RELAY BOOKING.

    I WILL INFORM CHLOË MCCARDEL OF ANY MEDICAL CONDITION THAT OCCURS AFTER THE PRESENTATION OF SUCH A DECLARATION.
  2. I AM RESPONSIBLE FOR TAKING EVERY REASONABLE STEP TO MAINTAIN GOOD HEALTH, INCLUDING BUT NOT LIMITED TO MANAGING ANY HEALTH CONDITIONS, TAKING ANY PRESCRIBED MEDICINES, MAINTAINING GOOD HYDRATION AND SUN PROTECTION, MINIMISING THE CHANCE OF HYPOTHERMIA AND HYPERTHERMIA AND OTHER SELF-CARE AT ALL TIMES WHILST ON THE BOAT AND HAVING AVAILABLE A WIND AND STORM PROOF GARMENT FOR OUTSIDE WEAR.

 

  1. NO ALCOHOL MAY BE CONSUMED ON BOARD BEFORE OR DURING THE RELAY. A MODERATE AMOUNT OF ALCOHOL MAY BE CONSUMED BY SWIMMERS / GUESTS (NOT BY THE SKIPPER OR CREW) AFTER THE FINISH OF THE RELAY. WHILST MODERATE ALCOHOL CONSUMPTION GENERALLY POSES NO RISK, THE CONSUMPTION OF LARGE QUANTITIES OF ALCOHOL CAN PRESENT A DANGER TO LIFE AND LIMB ON BOARD. IF IN THE OPINION OF THE SKIPPER, SWIMMERS / GUESTS POSE A RISK TO THEMSELVES OR OTHERS, IECCL RESERVE THE RIGHT TO WITHDRAW THE PROVISION OF ALCOHOL AND RESTRICT THE CONSUMPTION OF ALCOHOL ON BOARD.  

 

  1. THAT MYSELF AND OTHER RELAY SWIMMERS AND GUESTS ARE REQUIRED BY MARITIME LAW TO FOLLOW THE COMMANDS OF THE SKIPPER AND CREW IN THE INTERESTS OF PERSONAL SAFETY. 

 

  1. SMOKING IS NOT PERMITTED, OTHER THAN ON THE BACK-AFT DECK AREA PROVIDING THE SKIPPER FEELS THE CONDITIONS ARE SAFE FOR SWIMMERS / GUESTS TO DO SO. BUTTS MUST BE DISPOSED OVER IN A SEALED CONTAINER. I WILL BE PROVIDED WITH A SEALSED CONTAINER. UNDER NO CIRCUMSTANCES WILL I THROW BUTTS INTO THE SEA OR ONTO ANY AREA OF THE BOAT. I UNDERSTAND THAT CIGARETTE BUTTS MUST BE DISPOSED OF CAREFULLY AS THEY ARE HIGHLY TOXIC TO THE ENVIRONMENT. 

 

  1. NO GUESTS WILL BE PERMITTED ON THE VESSEL UNLESS BY PRIOR AGREEMENT WITH THE SKIPPER. CHLOË MCCARDEL AND / OR THE SKIPPER RESERVE THE RIGHT TO REFUSE PASSAGE, ON THE BOOKED VESSEL, TO ANYONE WHO IS UNACCEPTABLE TO THEM OR IS IN THEIR OPINION UNSUITED TO THIS JOURNEY.

 

  1. MY SKIPPER IS THE REPRESENTATIVE OF IECCL AND IS RESPONSIBLE FOR THE SAFETY OF SWIMMERS AND OTHERS ON THE VESSEL.  IN ALL MATTERS RELATING TO THE OPERATION OF THE BOAT AND THE SAFETY OF CREW AND PASSENGERS HIS / HER DECISION IS FINAL.  

 

  1. IT IS A REQUIREMENT OF MY BOOKING THAT ALL SWIMMERS / GUESTS ATTEND A SAFETY BRIEFING BY THE SKIPPER. BY ACCEPTING THESE CONDITIONS, I AGREE:  


I)        TO INFORM CHLOË MCCARDEL OF ANY PHYSICAL DISABILITIES OR OUTSTANDING MEDICAL CONDITIONS THAT THEY SHOULD BE MADE AWARE OF.

III)      NOT TO BRING ON BOARD ANY RESTRICTED ITEMS OR ILLEGAL GOODS SUCH AS NON-PRESCRIBED DRUGS, FIREARMS, OR EXPLOSIVES. (NOTE: POSSESSION AND OR USE OF RESTRICTED DRUGS CARRY VERY SEVERE PENALTIES IN BRITAIN AND EC).

IV)     TO RESPECT THE BOAT, IT’S CREW AND ALL FITTINGS AND EQUIPMENT ON BOARD.

V)      TO ATTEND A SAFETY BRIEFING AT THE COMMENCEMENT OF THE CHARTER. TO RESPECT THE NO SMOKING ABOARD
          REQUIREMENTS AND DISPOSE OF CIGARETTE BUTTS CAREFULLY.

VI)     TO ACKNOWLEDGE THAT THE COMMAND OF THE BOAT IS THE TOTAL RESPONSIBILITY OF THE SKIPPER.

VII)     NOT TO JEOPARDISE THE SAFETY OF THE BOAT, ITS CREW OR OTHER SWIMMERS / GUESTS.

VIII)      THE SKIPPER’S DECISION IS FINAL - ENFORCEABLE UNDER LOCAL LAWS TERMINATION OF THIS CONTRACT

I AGREE TO REIMBURSE IECCL FOR ANY DAMAGE INFLICTED BY MYSELF ON THE CHARTER VESSEL INTERIOR, EXTERIOR, CONTENTS AND OTHER VESSELS USED FOR MY HIRE.

  1. I AM ARE RESPONSIBLE AND LIABLE FOR ANY DAMAGES CAUSED TO THE BOAT BY MYSELF OR BY MY GUESTS. I UNDERSTAND THAT DAMAGES AND BREAKAGE'S WILL BE INVOICED TO ME AND THAT I WILL BE REQUIRED TO BE PAID TO IECCL WITHIN 10 WORKING DAYS.  DAMAGE THAT RESULTS IN THE VESSEL BEING UNABLE TO BE USED FOR ITS NEXT CHARTER WILL RESULT IN ANY LOSS OR ADDITIONAL COSTS BEING LEVIED.
  2. THE SAFETY OF THE VESSEL AND ITS OCCUPANTS IS THE RESPONSIBILITY OF THE SKIPPER, IF IN HIS / HER OPINION SWIMMERS / GUESTS ARE BEHAVING IN AN UNRULY, UNACCEPTABLE OR UNSAFE MANNER, IECCL RESERVE THE RIGHT TO TERMINATE THE CONTRACT WITHOUT NOTICE OR COMPENSATION.   IN SUCH CIRCUMSTANCES IECCL’S CONTRACT WITH ME WILL BE DEEMED TERMINATED AND THEY WILL HAVE NO FURTHER OBLIGATION TO ASSIST ME WITH FURTHER ARRANGEMENTS.  

    NOTE:     IECCL’S INSURANCE EXCLUDES DEATH OR DISABLEMENT RESULTING FROM A) SUICIDE OR ATTEMPTED SUICIDE OR WILFUL EXPOSURE TO DANGER. B) THE INFLUENCE OF INTOXICATING LIQUOR OR DRUGS (OTHER THAN DRUGS TAKEN UNDER MEDICAL SUPERVISION AND NOT FOR THE TREATMENT OF DRUG ADDICTION).  COPIES OF ALL PHOTOGRAPHS INVOLVING GUESTS / GUESTS WILL BE AVAILABLE TO GUESTS IN A DIGITAL FORMAT WITHIN 48HRS OF THE END OF THE CHARTER. IECCL UNDERTAKES TO USE ALL REASONABLE ENDEAVOURS TO ENSURE THAT THE ESCORT VESSEL AND OTHER VESSELS ARE FIT FOR THE RELAY SWIM, BUT IF THE VESSEL IS UNABLE TO SAIL OR COMPLETE THE SWIM DUE TO MECHANICAL BREAKDOWN OR IF THE CREW ARE UNABLE TO SAIL OR BECOME UNABLE TO CONTINUE THE SWIM THEN I WILL BE OFFERED ANOTHER SWIM WINDOW BEFORE THE END OF OCTOBER IN THE YEAR OF MY BOOKING.

 

 

PRIVACY


  1. IECCL IS COMMITTED TO PROTECTING MY PRIVACY. IECCL WILL ONLY USE THE INFORMATION THAT THEY COLLECT ABOUT ME LAWFULLY (IN ACCORDANCE WITH THE DATA PROTECTION ACT 1998). I CAN REQUEST ACCESS TO IECCL’S GDPR STATEMENT. IECCL COLLECT INFORMATION ABOUT ME FOR THREE REASONS: FIRST, TO PROCESS MY BOOKING AND SECOND, TO PROVIDE ME WITH THE BEST POSSIBLE SERVICE AND THIRD TO FULFIL ANY OBLIGATIONS TO GOVERNMENT BODIES OR AGENCIES IN RELATION TO SECURING SWIM EVENT PERMISSIONS AND SUBMITTING SAFETY PLANS.

    IECCL WILL NOT E-MAIL ME IN THE FUTURE UNLESS I HAVE GIVEN MY CONSENT. I WILL BE GIVEN THE CHANCE TO REFUSE ANY MARKETING EMAIL FROM IECCL IN THE FUTURE. INFORMATION COLLECTED BY IECCL: IECCL WILL NEVER COLLECT SENSITIVE INFORMATION ABOUT ME WITHOUT MY EXPLICIT CONSENT. THE INFORMATION IECCL HOLD WILL BE ACCURATE AND UP TO DATE. I CAN CHECK THE INFORMATION THAT THEY HOLD ABOUT ME BY EMAILING IECCL. IF I FIND ANY INACCURACIES I CAN INFOMR IECCL AND THEY WILL DELETE OR CORRECT IT PROMPTLY. THE PERSONAL INFORMATION THAT IECCL HOLD WILL BE HELD SECURELY IN ACCORDANCE WITH THEIR INTERNAL SECURITY POLICY.

 

FORCE MAJEURE

  1. IECCL TAKES GREAT CARE TO TRY TO ENSURE THAT I HAVE A SAFE AND SUCCESSFUL CHARTER.  SOMETIMES EVENTS, ALSO KNOWN AS FORCE MAJEURE (EVENTS BEYOND OUR CONTROL) HAPPEN, AND IECCL MAY DECIDE THAT IT IS IN THE RELAY AND MY BEST INTERESTS TO CANCEL OR CHANGE OUR RELAY EVENT START DAY AND / OR TIME.  IECCL BASE THEIR DECISIONS ON THE BEST ADVICE AVAILABLE TO THEM AND REGRET ANY DISAPPOINTMENT OR INCONVENIENCE THESE CHANGES MAY CAUSE.  

 

RIGHT TO SUBSTITUTION

  1. IECCL RESERVES THE RIGHT TO SUBSTITUTE THE VESSEL ADVERTISED WITH A VESSEL OF SIMILAR OR BETTER STANDARD, SIZE AND SPECIFICATION. IECCL ALSO RESERVES THE RIGHT TO SUBSTITUTE CHLOË MCCARDEL OR MY BOOKED SKIPPER WITH APPROPRIATE ALTERNATIVES, IF NECESSARY.

    IECCL’S LIABILITY TO ME FOR ANY LOSS OR DAMAGE I MAY SUFFER (OTHER THAN PERSONAL INJURY RESULTING FROM THE NON-PERFORMANCE OF THE SERVICES INVOLVED IN THE CHARTER) INCLUDING CANCELLATION OR CURTAILMENT, IS LIMITED TO THE PAYMENT I MADE FOR MY RELAY POSITION.

 

SWIMMERS / GUESTS WITH DISABILITY

 

  1. IECCL ENDEAVOURS TO ACCOMMODATE ALL SWIMMERS AND GUESTS, INCLUDING THOSE WITH DISABILITIES.  HOWEVER, THEIR EXPERIENCE INDICATES THAT A CHARTER BOAT IS NOT SUITABLE FOR SOME CUSTOMERS WHO RELY ON WHEELCHAIRS FOR MOBILITY AND CERTAIN OTHER DISABILITIES ON THE GROUNDS OF SAFETY. TO ENSURE THE SUITABILITY OF THE CHARTER - PLEASE TALK TO CHLOË MCCARDEL, PRIOR TO BOOKING. 

 

ADDITIONAL SAFETY CONSIDERATIONS DURING RELAY SWIM

  1. NETHERTHELESS, IF THE RELAY SWIM HAS STARTED BUT IS SUBSEQUENTLY ABORTED SOLELY AS A RESULT OF THE SKIPPER’S DECISION TO OFFER ASSISTANCE IN THE CASE OF EMERGENCY, ANOTHER SWIM WILL BE OFFERED TO ME AT 50% OF THE ORIGINAL PRICE DURING THAT WINDOW OR IN A LATER TIME BEFORE THE END OF OCTOBER IN THE YEAR OF MY BOOKING (IN EITHER CASE, AFTER ALL OTHER BOOKINGS HAVE BEEN HONOURED), IF TIME STILL PERMITS. THIS OFFER DOES NOT BEYOND THE BOOKED YEAR.
  2. FOR SAFETY REASONS I AM SPECIFICALLY AWARE THAT IF THERE IS FORECAST TO BE THICK FOG THE SWIM WILL NOT START. ALSO, IF THERE IS THICK FOG AND THE SWIM DRIFTS INTO THE SHIPPING OR FERRY LANES DURING THE SWIM, THEN THE SWIM MAY HAVE TO BE STOPPED FOR SAFETY REASONS.
    1. THE SKIPPER’S DECISION IS FINAL IN ALL MATTERS CONCERNING SAFETY OF THE SWIM AND S/HE RETAINS THE OVER-RIDING AUTHORITY TO TERMINATE THE SWIM. ONCE THE SWIM ATTEMPT HAS STOPPED OR IS COMPLETED, ALL PASSENGERS WILL RETURN TO THE MARINA ON THE BOOKED VESSEL.
    2. THE FACT NOT WITHSTANDING THE ABOVE AND WHILST IECCL MUST AND DO RETAIN THE ABSOLUTE RIGHT TO TERMINATE THE SWIM, IECCL DOES NOT ACCEPT ANY RESPONSIBILITY FOR ASSESSING WHETHER EITHER BEFORE OR DURING THE CAMP AND RELAY SWIM MY FITNESS TO BEGIN OR COMPLETE THE SWIM. IT IS MY RESPONSIBILITY TO ENSURE THAT I ARE MEDICALLY FIT TO SWIM.

INSURANCE

 

 

  1. IT MY RESPONSIBILITY TO ENSURE I HAVE INSURANCES FOR ANY PERIOD DURING WHICH I AM ARE NOT BEING CARRIED AS AN ORDINARY PASSENGER (E.G. WHILST NOT SWIMMING, NOT ON A VESSEL UNDER THE BOOKED SKIPPER’S COMMAND) OR IF ILL-HEALTH AS A CONSEQUENCE OF MY SWIM.
  2. I AM ADVISED TO INSURE MYSELF AGAINST LOSSES I MAY INCUR AS A RESULT OF MY LIABILITY TO HONOUR MY CONTRACT, AS NO REFUND OR FEE-WAIVEE WILL BE MADE IF I DECIDE TO CANCEL OR ABORT MY SWIM BEFORE OR DURING THE EVENT, OR IF THE SWIM IS TERMINATED FOR SAFETY REASONS.
  3. THIS ARRANGEMENT SHALL BE AT AN END AND IECCL AND I SHALL BE RELEASED FROM OUR RESPECTIVE OBLIGATIONS HEREUNDER IN THE EVENT OF NATIONAL EMERGENCY, WAR, PROHIBITIVE GOVERNMENT REGULATION – OR IN ANY CAUSE BEYOND REASONABLE CONTROL OF OURSELVES WHICH RENDERS THE PERFROMANCE OF THIS AGREEMENT IMPOSSIBLE. 

 

COMMUNICATION

  1. DURING CAMP AND THE RELAY SWIM SWIMMERS NEED TO BE ABLE TO COMMUNICATE IN ENGLISH WITH THE SKIPPERS / CREW / OBSERVERS (OBSERVERS ARE ONLY RELEVANT IF SEEKING SWIM RATIFICATION) FOR SAFETY REASONS. IF SWIMMERS ARE UNABLE TO SPEAK ENGLISH, THEY NEED TO BRING A TRANSLATOR ON BOARD WITH THEM FOR THE DURATION OF THE CAMP / RELAY SWIM. 
  2. MY RELAY IS EXPECTED TO JOIN AN EXCLUSIVE WHATSAPP GROUP AT LEAST 2 WEEKS OUT FROM THE RELAY SWIM, UNTIL AT LEAST 72HRS AFTER THE RELAY SWIM, TO HELP WITH ANY QUESTIONS AROUND THE SWIM, ESPECIALLY THE WEATHER FORECASTING, AND FOR CHLOË MCCARDEL TO COMMUNICATE EFFICIENTLY WITH ME AND MY RELAY SWIMMERS. 

 


PHOTOGRAPHY / VIDEOGRAPHY

  1. COPIES OF ALL PHOTOS AND VIDEO TAKEN BY CHLOË MCCARDEL, THE SKIPPER, CREW AND ANY VOLUNTEERS INVOLVING MYSELF AND MY GUESTS WILL BE MADE AVAILABLE TO ME IN A DIGITAL FORMAT WITHIN 48HRS OF THE END OF THE CHARTER OR CAMP, WHERE APPLICABLE.

    I ALSO AGREE TO SHARE WITH CHLOË ALL PHOTOS AND VIDEO TAKEN BY MYSELF AND MY GUESTS WHICH INCLUDE CHLOË MCCARDEL, THE SKIPPER, CREW AND ANY VOLUNTEERS IN A DIGITAL FORMAT WITHIN 48HRS OF THE END OF THE CHARTER OR CAMP, WHERE APPLICABLE.
  2. I HEREBY GRANT PERMISSION TO IECCL AND CHLOË MCCARDEL, ITS AGENTS, AND EMPLOYEES TO USE PHOTOGRAPHS, VIDEO RECORDINGS, AND/OR AUDIO RECORDINGS OF ME TAKEN ON ANY ACTIVITY CONDUCTED IN RELATION TO THIS CONTRACT.

    I UNDERSTAND THAT THESE IMAGES OR RECORDINGS MAY BE USED IN VARIOUS PUBLICATIONS, WEBSITES, SOCIAL MEDIA PLATFORMS, ADVERTISEMENTS, OR OTHER PROMOTIONAL MATERIALS FOR IECCL AND CHLOË MCCARDEL.

    I WAIVE ANY RIGHT TO INSPECT OR APPROVE THE FINISHED PRODUCT OR THE USE TO WHICH IT MAY BE APPLIED. I ALSO RELEASE, DISCHARGE AND HOLD HARMLESS IECCL AND ITS REPRESENTATIVES FROM ANY AND ALL CLAIMS, DEMANDS, OR CASUES OF ACTION THAT I, OR LEGAL REPRESENTATIVES MAY HAVE AGAINST THEM IN CONNECTION WITH THE USE OF THESE IMAGES OR RECORDINGS.

 

COMPLAINTS

 

  1. IECCL IS RESPONSIBLE FOR MAKING SURE THAT EACH PART OF THE CHARTER IS PROVIDED TO A HIGH STANDARD, IF I BELIEVE THAT ANY PART OF MY CHARTER WAS NOT PROVIDED TO A HIGH STANDARD.
  2. IF I HAVE A COMPLAINT WHILST I AM ABOARD, I WILL INFORM CHLOË MCCARDEL AND / OR MY SKIPPER, WHO ARE BOTH EMPOWERED TO RESOLVE ALL OPERATIONAL ISSUES ABOARD. IF MY ISSUES ARE NOT RESOLVED, I WILL KINDLY LET CHLOË KNOW IN WRITING (EMAIL) WITHIN 3 DAYS OF MY RETURN TO SHORE - SO SHE CAN RESOLVE MY COMPLAINT QUICKLY USING THE COMPLAINTS PROCESS.

 

 

GOVERNING LAW AND DISPUTE RESOLUTION

 

 

  1. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF ENGLAND AND WALES. ANY DISPUTES, CLAIMS, OR CONTROVERSIES RISING OUT OF OR IN CONNECTION, WITH THIS CONTRACT, INCLUDING ITS INTERPRETATION, BREACH, TERMINATION, OR VALIDITY, SHALL BE GOVERENED BY AND CONSTRUED IN ACCORDNACE WITH THE LAWS OF ENGLAND AND WALES. THE PARTIES AGREE THAT IN THE EVENT OF ANY DISPUTE ARISING FROM THIS CONTRACT, THEY SHALL ATTEMPT TO RESOLVE THE DISPUTE AMICABLY THROUGH MEDIATION.

 

THESE TERMS AND CONDITIONS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN IECCL AND ME, AS THE CUSTOMER, SUPERSEDE ANY PREVIOUS AGREEMENT OR UNDERSTANDING AND MAY NOT BE VARIED EXCEPT AS EXPRESSLY AGREED IN WRITING BY AN AUTHORIZED OFFICER OF IECCL. LEGAL ALL OTHER TERMS, EXPRESS OR IMPLIED BY STATUTE OR OTHERWISE, ARE EXCLUDED TO THE FULLEST EXTENT PERMITTED BY LAW AND WHERE ANY CONFLICT ARISES BETWEEN THE TERMS AND CONDITIONS CONTAINED IN THE EVENT BOOKING AND THESE TERMS AND CONDITIONS THE LATTER SHALL PREVAIL. DATA PROTECTION IECCL ARE COMPLIANT WITH THE REQUIREMENTS OF THE DATA PROTECTION ACT 1998 AND GDPR REQUIREMENTS (SEE OUR GDPR STATEMENT) WEBSITE WHILST IECCL ENDEAVOUR TO ENSURE THAT THE INFORMATION CONTAINED IN THE INFO PACK, ON THE CHLOEMCCARDEL.COM WEBSITE AND SOCIAL MEDIA ACCOUNTS ASSOCIATED WITH CHLOË MCCARDEL, ARE TRUE AND ACCURATE; IECCL CANNOT GIVE ANY WARRANTY TO THAT EFFECT. IECCL CANNOT THEREFORE IN ANY CIRCUMSTANCES ACCEPT RESPONSIBILITY FOR ERRORS OR OMISSIONS OR FOR ANY ACTION OR DECISIONS BASED ON THE INFORMATION. IECCL CAN NEITHER BE RESPONSIBLE FOR THE CONSEQUENCES OF RELIANCE ON THAT INFORMATION. 

 

IECCL RESERVES THE RIGHT TO TERMINATE ITS CONTRACT WITH ME IF ANY OF THE BOOKING CONDITIONS ARE NOT MET OR FULFILLED.

THIS OFFER OF CONTRACT IS MADE ON BEHALF OF IECCL. I HAVE RECEIVED, READ, UNDERSTOOD, AND WILL COMPLY WITH THE REQUIREMENTS OF THIS AGREEMENT.

MY PAYMENT OF THE FIRST PAYMENT IS ACKNOWLEGEMENT OF MY RECEIPT OF THE TERMS ABOVE AND MY AGREEMENT TO BECOME PARTY TO THE TERMS OF TRADING AS SET OUT ABOVE. 

 

 

 

PAYMENT DETAILS

Your relay payment is inclusive of VAT.

Please, please insert your surname in the description area of your payment. Please ensure you select payment in £GBP (Great British Pounds). I bank with 'Wise'. Transfer details below.

Account holder: Chloë McCardel
Sort code: 23-14-70
Account number: 21216262
IBAN: GB47 TRWI 2314 7021 2162 62    

Wise's address:
56 Shoreditch High Street
London
E1 6JJ
United Kingdom

INTERNATIONAL EVENTS, CHARTERS AND CONSULTING LIMITED

Managing Director: Chloë McCardel
Registered Address: 
Bdh Tax Suite 2 Capitol Square,
4-6 Church Street,
Epsom,
United Kingdom,
KT17 4NR.

TEL./ WhatsApp (+61) 411 967 853
Company registered in England - Number 15693374
Emails - chloe@chloemccardel.com  Website - chloemccardel.com

 

PAYMENT DETAILS

Your Swim payment is inclusive of VAT.

Please, please insert your surname in the description area of your payment. Please ensure you select payment in £GBP (Great British Pounds). I bank with 'Wise'. Transfer details below.

Account holder: Chloë McCardel
Sort code: 23-14-70
Account number: 21216262
IBAN: GB47 TRWI 2314 7021 2162 62    

Wise's address:
56 Shoreditch High Street
London
E1 6JJ
United Kingdom

INTERNATIONAL EVENTS, CHARTERS AND CONSULTING LIMITED

Managing Director: Chloë McCardel
Registered Address: 
Bdh Tax Suite 2 Capitol Square,
4-6 Church Street,
Epsom,
United Kingdom,
KT17 4NR.

TEL./ WhatsApp (+61) 411 967 853
Company registered in England - Number 15693374
Emails - chloe@chloemccardel.com  Website - chloemccardel.com